A simple & integrated Purchase & Hotel Inventory Management System
The Aiosell Purchase & Inventory Management System is a powerful module built to help hotels manage all aspects of their procurement, inventory, and consumption. Fully integrated with the Aiosell PMS, it ensures end-to-end visibility and control over your hotel’s operational resources, minimizing wastage and maximizing efficiency.
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What makes Aiosell the best Purchase & Inventory Management System for hotels?
Create & Manage Purchase Orders
Generate Invoices & Track Payments
Raise Indents & Requisitions
Real-Time Stock Management
Detailed Reporting & Analytics
Configure Consumption Recipe for stock auto-deduction
Integrated with Aiosell PMS
Ability to manage across Group / Chain Hotels
Create & Manage Purchase Orders:
Easily generate and approve Purchase Orders (POs) for various departments. Define vendors, items, quantities, pricing, and payment terms — all within a few clicks.
Detailed Reporting & Analytics:
Get a full view of your procurement and inventory with custom reports on stock levels, vendor data, purchase history, consumption analysis, and more.
Generate Invoices & Track Payments:
Convert approved purchase orders into Invoices and keep a record of vendor payments, pending dues, and taxation details.
Configure Consumption Recipe for stock auto-deduction:
Configure recipe for sales item in a way that can auto-deduct the stock items from the inventory & stock configured.
Raise Indents & Requisitions:
Departments can raise Indents (internal requisitions) for items they need. Approvals are tracked by role and department, helping you manage internal demand efficiently.
Integrated with Aiosell PMS:
As part of the Aiosell ecosystem, the Purchase & Inventory module integrates seamlessly with the PMS, accounting, housekeeping, and other systems. This provides a single source of truth and eliminates data duplication.
Real-Time Stock Management:
Maintain real-time visibility of your stock levels, consumptions patterns and control costs & reduce wastage.
Ability to manage across Group / Chain Hotels:
Configure common store across group of hotels to manage consumption, stock and P&L across different departments or properties, depending on configuration.
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How does Purchase & Inventory Management System help a hotel achieve higher profits:
Using a comprehensive Purchase & Inventory Management System can help hotels & vacation rentals achieve profitability due to the following:
- Manage & control centralized purchase, inventory, and reporting control across departments
- Reduction of pilferage, wastage, and over-ordering
- Manage multiple vendors, departments, and calculate food costs, stock management based on auto deduction
- Smarter procurement planning based on real consumption and cost control.
- Better management of Profit & Loss account to improve business efficiency.
How to use Stores & Inventory Management in hotel PMS ?
Stores and inventory module form a key component of hotel property management and inventory management system. The best hotel PMS systems are those that integrate the inventory management system into the hotel operations. Key features from a hotel inventory management system are:
- Create Master Items list for all possible purchase items that can include consumable, non-consumable items organized in categories and sub-categories, with approximate price.
- List of Vendors that need to be uploaded and items can be assigned to vendors to choose from.
- List of users that have access to specific departments to perform stores related transactions like indent.
- Ability to create Purchase Orders, Invoices, and approve indents from each department.
- Reduce master stores inventory based on indents and consumption at each store/ department level and monitor stock at all departments.
- Track all reports (item wise consumption, vendor wise purchase, category wise purchase) that can help a hotel manage its inventory better.
FAQ's
Can I set up multiple approval workflows for purchases?
Yes. Aiosell allows role-based approvals for purchase orders and internal requisitions (indents), to ensure only selected users can give approval for indents.
How does the system handle low-stock alerts?
The system can send real-time alerts when inventory falls below predefined thresholds, helping you take timely action and avoid stock-outs.
Can I track item-wise consumption across departments?
Absolutely. You can monitor usage patterns, and generate department-wise consumption reports to optimize stock planning and cost control.
Does it support tax-compliant invoicing for vendors?
Yes. The module generates GST-compliant invoices and keeps track of vendor tax details, helping with audit and regulatory compliance.
Is the inventory system linked to other hotel departments like housekeeping or F&B?
Yes, Aiosell’s inventory module integrates with all core departments like POS, Housekeeping, F&B, and Front Office, allowing unified tracking and consumption logging.
Do I need to use the Aiosell PMS to use the Inventory module?
While it is optimized for full integration with Aiosell PMS, the Inventory system can also work as a standalone module depending on your property’s setup.
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