The simplest & most comprehensive Hostel Management System for vacation homes & short term rentals
What makes Aiosell the best vacation rental system:
- Easy to use, install, and train
- Ability to connect to all relevant OTAs (Airbnb, hostelworld, booking.com, etc)
- Unique Dynamic Pricing System to get higher Rates (ADR)
- Derived Rooms ability (for selling individual rooms or whole unit)
- Manage multiple apartments / units in a single view
- Common Analytics & Reporting for multiple homes / rentals
- Expense & Accounting System to manage Profit & Loss easily
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What are the benefits of using hotel management system?
Property Management
System (PMS)
Channel Manager
Revenue Management
System
Booking Engine &
Website
Reviews & Reputation
Management System
ERP System
CRM & Leads Management
System
Property Management System:
Channel Manager:
This module is used to connect to all relevant OTAs (eg Airbnb, booking.com, expedia, hostelworld, etc) can send rates and live inventory to those channels and get real-time reservations from those OTAs. This also ensures that inventory is syncronised across all OTAs and that there is no overbooking on any platform.
Revenue Management System:
Booking Engine & Website:
A booking engine is a direct booking channel which helps a vacation rental or hostel get direct bookings from online channels without any OTA commission charges. The booking engine is usually part of a website for the property, and is integrated with Google Free Links so the live rates can be published on metasearch platforms like Google. The booking engine is usually integrated with a payment gateway, so that the customer payments can be collected at time of booking and to avoid any No Shows or cancellations.
Reviews & Reputation Management System:
This system is used to consolidate all customer reviews across all platforms into a common user interface, and the ability to read, analyse, and reply to reviews using a common simple interface.
ERP System:
This is a combination of multiple sub-systems like Purchase & Inventory Management System, Expense & Accounting System, and HR & Staff Management system, which can all be combined along with the above systems to give superior productivity and efficiency to the property owner / management.
CRM & Leads Management System:
This is a very important system especially for vacation rentals and holiday homes, because a lot of enquiries are NOT confirmed at the time of first contact with customer. This system can be used to communicate with customer periodically, keep inventory blocked ONLY for certain period of time, and send payment request to confirm bookings.
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What makes Aiosell the best hostel management system for vacation rentals and holiday homes?
- Simplicity & Ease of use: Aiosell is one of the simplest and most easy systems to understand, operate and learn compared to other systems.
- All In One ERP System: Unlike other systems, Aiosell has the ability to operate & market the entire vacation rental business with a common system. The system will allow you to do marketing tasks (OTA management, pricing, reviews) as well as all operations activities (front desk management, inventory management, account, expense & staff management).
- Dynamic Pricing: Unlike other systems, Aiosell has the unique and award-winning Revenue Management system which can dynamically change the price of units based on various factors like demand, supply, competition, booking window, time of booking, month, date, etc. This ensures that the business gets the best price for the unit at the best time and ensures highest revenues given the quality of demand and supply that exists in the micro market.
- Derived Rooms: Aiosell has a unique concept called Derived Rooms. This ensures that apartments / villas / vacation homes can be sold as a complete unit, or as individual rooms. The inventory calculation is automatically done to ensure that if any individual room is sold, then the entire unit is automatically closed, and when the entire unit is blocked, the individual rooms are ALSO not available. This ensures that the property owner can maximize their revenues especially during low demand periods, where the demand for individual rooms is high but demand for entire unit is low.
- Manage Multiple Listings as single property: Most vacation rental & holiday home owners manage multiple units across locations (sometimes very close to each other). Each listing is often listed in portals like booking.com / Airbnb as separately listings with separate property IDs. Managing them across multiple channel manager accounts is very tedious and painful. Aiosell allows such vacation rental owners to manage multiple units across multiple listings / locations in a single Aiosell account by mapping each room type to separate OTA listing thereby ensuring that the entire property can be managed easily with single login and view.
FAQ's
What is short term rental business and why is it relevant?
Rentals of homes were traditionally only given for long term, where tenants would occupancy homes with lease periods of minimum 6 months to 1 year. However, with the advent of technology and changing consumer behaviour, more customers started preferring vacation rentals even when on a holiday instead of hotels as it gave them more space, more privacy and it was cheaper on the budget. This also happened around the same time as growth of platforms like Airbnb which provided the option to list homes for short term accommodation around the world. This boomed the demand for short term rentals / vacation rentals around the world and there were management companies that sprung up that would lease communities / apartments, and give the units on short term rentals only. Moreover, the regulation in many countries and cities became accepting of short term rentals as this was what the travellers wanted and it boosted the trade / commerce / tourism potential of that location.
Why is hostel management system required?
For the business of short term vacation rental to be successful, it is important to use a hostel management system that can assist a property owner to market and manage his property efficiently. The use of software ensures that the business has higher revenues, increased productivity and efficiency, and it can help the owner scale the business faster to grow to newer units.
What is hostel management system and what is it used for?
A hostel management system is essentially similar to a hotel management system that helps the property manager / owner manage the entire hostel / vacation rental easily. The best hostel management system should assist the hostel owner to manage all their marketing, operations, and accounting activities consolidated into a single system to make their tasks easier.
How is hostel management system different from a hotel management system?
A hostel management system is very similar to hotel management system, however there are some minor differences. Hotel management systems do not have the ability to manage multiple OTA listings in a single account, which is often essential for a hostel management system. Also, the hostel management system can have unique features like selling each room individually or a complete unit (villa / apartment). These unique requirements are not there in a hotel management system.
What are key things to look for when selecting the best hostel management system?
A good hostel management system should be easy to use, easy to train, should have intuitive user interface, should have connectivity to all major OTA channels, and should be an All IN One system that should not require the vacation home owner to use any other system apart from this one. Also, the system should have value-added features like derived rooms, manage multiple listings in one account, and ability to send smart analytics and reports across their portfolio.
How much does a hostel management system cost?
There is no fixed pricing of how much a hostel management system for vacation rentals or holiday homes should cost. Typically most systems charge based on number of rooms / units configured. Depending on the modules configured, the pricing can go anywhere between $2 per room to $15 per room.
Aiosell has very flexible and affordable pricing for vacation rentals / short term rentals, depending on the size of the inventory, along with the selection of module. Operations Pro has many additional features that can assist with ERP requirements of business, while Revenue Pro can assist with many marketing requirements of business. The All In One System is the most recommended system that includes all Marketing + Operations modules to make your business truly successful.
Can a hostel management system be used to manage long term rentals / Paying Guesthousest ?
A good hostel management system can be used to manage long term rentals also, because the basic requirements of both business are the same. Infact the long term rental business has simpler requirements and do not have to manage the allocation of rooms / units on a daily basis. However, the basic features of allocation, guest details, payments, logs, invoices can remain the same between the two. The long term rental usually has a much smaller marketing component, as the prices do not change daily and do not have to be listed on OTA platforms like Airbnb / Booking.com.
Are vacation rentals and short term holiday homes allowed?
There is no universal regulation that governs short term rentals, and every country / city / municipality has different rules that allow short term rentals to exist within their jurisdiction. The hotel industry have traditionally lobbied against the acceptance of short term rentals but there are arguments on both sides:
• Hotel industry argues that they have to abide by much stricter regulations to accommodate short term guest / tourists around safety, security related to fire, water, dimensions, and this has been circumvented by the short term vacation rental industry.
• Short term rental industry argues that this is the requirement of changing customer behaviour and it also boosts the economic activity in the particular region / city.
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