The simplest & most comprehensive Point of Sale System for hotels
Aiosell provides an extremely simple & easy Point of Sale System that can be used along with the hotel management system to get maximum results for your hotel.
What makes Aiosell the best Point of Sale System?
Aiosell is the best Point of Sale system for restaurants, cafes, because:
- Extremely simple user interface and easy to learn
- Seamlessly integrates with Hotel Management System & PMS
- Simple touch screen enabled with tablet / mobile
- Easy recipe configuration for inventory tracking & food costing
- Easy to transfer Orders / Invoices to Rooms Folio
- Reports & Analytics are consolidated along with Rooms + Night Audit Reports
- Configure Items that can be shared across Point of Sale outlets
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What makes Aiosell the best Point of Sale System?
The following are the key features that make Aiosell Point of Sale System one of the best in the hotel industry:
- Extremely simple & easy to use & train
- Simple features like upload menus, items, recipes, orders (KOTs), print order tickets in kitchen
- Easily view the restaurant / outlet activities by Tables, or Order
- Ability to add discounts & combine or split bills between different orders
- Generate Invoice / Bills easily and post them to rooms Folio
- Easily view the restaurant / outlet activities by Tables, or Order
- Integration with the Inventory Management / Stores module to track inventory items and calculate food cost.
- Advanced Reporting that includes Item Consumption, Payments, and complimentary Orders
What are the features in a good hotel Point of Sale (POS) System
A Point of Sale (POS) system is a critical feature of any hotel that provides any additional outlets along with the rooms. These outlets could be restaurants, cafes, spas, gift shops or any other outlets that involves selling items, and managing inventory of those items in a way that integrates with the hotel management system.
A good hotel point of sale system does not only help make invoices / billings, but also helps in enhancing business profitability and customer satisfaction by integrating all features of the hotel marketing, operations, and CRM seamlessly into one system.
Here are the essential features of a good POS system:
Simplicity & Ease of Use
Integration with Hotel PMS
Integration with Inventory Management / Stores system
Ability to Process Payments
Reports & Analytics
Easy Access / Cloud based
Simplicity & Ease of Use:
A good POS system should be simple to understand, train, and learn and should be easily used by any staff of the hotel, even if the staff is not a trained professional.
Integration with Hotel PMS:
integration with Hotel Propety Management System is one of the most important features that differentiate a good hotel POS system because invoices can be posted to Room Folios, and can be cleared off during checkout instead of at Room Outlet.
Integration with Inventory Management / Stores system:
Every POS outlet involves consumption of items that need to be tracked. A good POS system should integrate seamlessly with the Stores & Inventory module to track the consumption of each items, so that every time any item is consumed, the inventory is automatically reduced. Moreover, the consumption can be tracked as expenses, so that the hotel profitability can be easily calculated.
Ability to Process Payments:
All payment types should be supported in a good hotel POS system, including credit cards, cash, bank transfer, electronic payments, and ability to transfer the invoices to Rooms. Moreover the POS system should be integrated to EDC / Credit Card machines for ease of use, tracking of payments & reporting.
Reports & Analytics:
All reports that include items sold, consumed, payments processed, complimentary orders, cancelled payments etc should be supported by a good hotel POS System. Moreover, all POS related data should automatically flow into the complete hotel management system that includes Night Audit Report, Accounting Reports, Expenses, and other parts of the system.
Easy Access / Cloud based:
Most traditional POS systems are on-premise installations, which needed to be manually installed on the local hotel server and need constant maintenance, upgrade, security enablemet. The advantage of a cloud based POS system that integrates with hotel management system seamlessly, and is easily available to any user / machine in any location that has an internet connection, and does not need to maintained / upgraded regularly, as all those come automatically.
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How can Point of Sale system be integrated into a Hotel PMS System?
Point of Sale (POS) systems are any systems that are billing systems that are separate from room billing. Examples of this are Room Service, Restaurant, Coffee Shop, Bar, Spa, Travel Desk, etc.
A good property management system like Aiosell should provide seamless integration between the Point Of Sale system and the front desk hotel PMS system. Key features of this are:
- Transfer POS bills to any Room Folio, so that the payment of the bill can be made at the time of guest checkout.
- Transfer POS bill to Companies / City Ledger from Hotel PMS so that any bill can be added to Accounts Receivables of the company.
- Creation of common user accounts that have access to Front Desk software and POS system, however limiting the access of certain users only to POS system.
- Printing of POS Bills through certain thermal printers which should be seamlessly integrated with hotel PMS system.
- Recipe Management & Item consumption should be supported in POS system, so that items can auto-deducted from inventory management software, and adequate food costs can be calculated.
- Ability to support KOT / Order Printing for kitchens, to ensure smooth operations between kitchen / preparation area and the guest delivery.
- POS Systems should support the touch screen capability and easy user interface that supports Order View, Tables View, and selection / search of items.
- Reports & Analytics should be integrated with property management system, to ensure that POS bills, payments are reflected in Daily Night Audit Report and other Analytics reports.
- Ability to auto split F&B (eg. Breakfast charges) from Room charges for bundled bookings, as that can help with better cost centre and food cost management.
- All payment methods availability in the Property Management System (credit card, cash, payment links) should be supported by POS system also, along with integration with EDC (credit card machines) .
- Ability to support multiple categories of items, taxation structures, and HSN Codes for the sake of regulatory compliance.
- Ability to support complimentary orders.
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